How It Works

No matter what projects we work on, our goal is to always provide accurate and timely statements of all of your financial transactions. After working with many clients in diverse industries and high net worth families, we have developed a precise and effective working process.

 

Our Processes

  • New Clients

  • Existing Clients

  • Technology Stack

  • Security and Confidentiality

  • Consultation: We work with you to understand your business, it’s stage evolution, your current finance infrastructure and your future plans to see whether we’d be a good fit
  • Create quote: Based on information you provide to us, we propose a fixed monthly retainer that reflects the scope of work involved. Substantially all of our monthly retainers are a fraction of the cost of a full-time inhouse finance team.
  • Assign Team: We will match you up with a team of our highly experienced finance professionals (one bookkeeper and one accountant in most cases) based on your industry and operational needs.
  • Onboarding: We strive the make the onboarding process as hassle-free as possible for our clients so that management can get back to focusing on operations and growth.
  • Each client is assigned an accountant and bookkeeper with direct access to your financial information.
  • All of the work we do on behalf of our clients is supervised and reviewed by our VP of Quality Control
  • We work closely with clients to include them in the review process to ensure timeliness, accuracy and consistency.
  • All working materials and source documents reside at either our offices or at our client’s office.
  • Our team works on a single client at-a-time basis to ensure the strict and precise separation of all client information.
  • As requested, we can make our teams available to go onsite to our clients offices if that is helpful in completing the scope of work involved
  • We check in with our clients on periodically to ensure that our working relationship is as efficient as possible and that we are meeting your operational needs.

We work with the leading Cloud-Based Accounting Software platforms that allow our clients to access their data and financial statements whenever they would like.

In addition, we recommend and bring to bear the leading operational applications that seamlessly sync with the relevant accounting platforms to optimize processes and functions we perform on behalf of our clients, including:

  • Customer Collections
  • Vendor Payments
  • Expense Reimbursement
  • Bank and Credit Card Reconciliations
  • Tailored Reporting

If you have never outsourced your accounting work before, we can understand the concerns you may have over the privacy and safety of your sensitive financial information.

  • Be assured that we know how crucial it is to maintain complete confidentiality and security of your data which is why we have strict security measures in place. In fact, many of our clients find our security standards to be better than their own.
  • All of our employees have gone through extensive background checks, training and signed strict confidentiality agreements. They are regularly reviewed for compliance as well.

These are just some of the security practices we enforce

  • No client data or e-mails are ever left on any desktop or laptop computers.
  • Our office has several distinct security zones that prevent unauthorized personnel from gaining access to sensitive data.
  • Every client has a separate and secure filing area for the temporary storage of their paper materials. All of the printed materials are boxed and returned to clients on an annual basis.
  • All of the data is encrypted and backed-up nightly through a secure connection to an off-site, highly-encrypted server.

Whether you are a small company, large corporation or a high net worth family, you can be assured that all of your financial information will be secure, safe and backed up regularly.